Human Resources Coordinator

Company: United Payroll LLC
Location: Troy
Posted on: March 19, 2023

Job Description:

Who We Are

The United Group of Companies, Inc. - celebrating 50 Years in Business - specializes in all phases of real estate: development, financing, construction, and property management. Our unique Company delivers a high-quality product and high-end resident experiences within active adult senior living, student housing, multi-family communities housing, commercial properties, and mixed-use neighborhoods. We are honored to have been voted by our employees as one of the Albany Times Union's Top Workplaces for seven consecutive years, along with being named a national Top Workplaces USA employer for three consecutive years, most recently for 2023. We have achieved this recognition by fostering a culture of leadership and accountability, offering a unique environment to our employees that cultivates individual growth and rewards performance.

To learn more about us, please visit: https://www.ugoc.com/

Join Our Team!

We have an immediate need for an HR Coordinator to join our team at our corporate office in Troy, NY. This is a full-time role, reporting to the Director of Human Resources.

Key Responsibilities:

The responsibilities that are listed below are not all inclusive; however, they are indicative of the type of responsibilities normally performed by the HR Coordinator:

General HR Administration:

• HR Z: Drive - organizing electronic files and maintaining recordkeeping; updates folders/organization as needed; ensuring current and historical information readily available and accessible; audits the Z:Drive on a Quarterly basis to ensure folders/documents are up to date
• Personnel Paperwork - maintaining filing of HR related paperwork and related personnel information
• Paperless Personnel Files - responsible for maintaining the Company's electronic Personnel Files via ADP Workforce Now
• CHRO Administrative Support + Project Planning - assisting CHRO with administrative needs, project planning, and employee relations matters (i.e. legal)
• Office Manager Function - serving as dedicated back-up to the Office Manager position
• Turnover Reporting - collaborates and assists HRG (Talent Management) to analyze statistical information for evaluation of turnover for reporting purposes. Assists with providing consistent reporting for turnover analysis and understanding - both data from exit interviews and turnover reporting from ADP's Workforce Now Portal
• Nobscot Quality of Hire + Exit Surveys - managing the on-boarding and quality of hire survey process - activation, reminders, and monitoring; reviews survey results with CHRO and DHR. Additionally, ensures Exit Surveys are sent to terminating employees; shares noteworthy feedback with CHRO and DHR.
• Organizational Charts (Canva) - creating and updating the Company's Organizational Charts with direction from CHRO to keep staffing reporting relationships current and to assist with organizational planning
• Petty Cash - managing the Corporate Office's Petty Cash; distribution and reconciliation
• Requests for Employee Information - completing and responding to employment verifications, information subpoenas, and requests for employee information as needed
• ADP Workforce Now - updating the ADP Home Page
• Employee Billing - managing and processing employee split billing; understanding billing scorecard Employee Engagement:
  • Event Planning - managing the Company's Employee Relations Event Planning; researching, planning, and executing monthly event programming under the following categories - Community, Health + Wellness, Company Employee Relations
  • Meetings + Preparation - schedules and hosts biweekly Event Planning Committee Meetings; preparing and updating Event Planning Meeting Agenda's prior to meeting; understanding budgets and related costs in advance of event planning
  • Anniversary Program - planning yearly Anniversary recognition program; calendaring milestone anniversaries for HR and Marketing + PR Specialist for monthly Blog Posts; sending Anniversary recognition emails on day of anniversary; coordinating florals, etc. as applicable; planning and executing annual Anniversary Celebration Event, including venue selection, menu, program outline, travel coordination, awards, and gifting, etc.
  • Company Newsletter - scheduling reoccurring meetings, follows up with responsible parties to ensure timely production and completion in accordance with deadlines, and overseeing distribution to employees
  • Engagement Surveys - managing employee engagement surveys: Times Union / National Top Workplaces; Best Places to Work; sending surveys to applicable employee groups, understanding deadlines for completion, reviewing results with DHR/CHRO and creating actionable items to sustain positive reinforcement and effectuate change for areas of improvement Compliance:
    • Policies + Guidelines - developing Company/HR policies and guidelines; working with DHR to ensure they are updated annually and communicated properly to employees
    • Employee Handbook + State Addendums - working with CHRO/DHR and Legal Counsel to update the Employee Handbook and State Addendums on a regular basis
    • Continuing Education + Employer Responsibilities - attending related federal or state trainings/webinars to understand employer requirements, federal and state regulatory compliance Safety Initiatives + Liability Insurances:
      • Pure Safety Program - managing the Company's "Pure Safety" Program and related safety initiatives
      • Occupational Safety + Health Administration (OSHA) - maintaining knowledge of OSHA requirements; managing the annual OSHA Reporting (300/300A)
      • Safety Handbook + Procedures - establishing and maintaining Standard Operating Procedures (SOP's) for safety; Safety Handbook; creating and developing of forms and guidelines for property management Safety meetings
      • Safety Committee Meetings - coordinating/schedules quarterly Safety Committee meetings; maintains Safety Binder with meeting minutes and related materials
      • Company Driving Program - maintaining Drivers List (Company Vehicles) and license monitoring systems (by State): NYS Driving Lens Program; Samba Safety; Core 360 safety training
      • Safety Training - coordinating Safety training and programming for Corporate + Site staff; working with CHRO and CFO to conduct new safety training - Beyond the Basics - for newly hired and promoted managers
      • Worker's Compensation Insurance + Reporting - working with HR management, Department Heads, and insurance broker to understand insurance requirements; reporting Worker's Compensation injuries: collaborating with CHRO on initial report of work-related injuries and provides timely and thorough accident reporting to insurance carrier; works closely with the injured employee and case manager throughout claims process; reviewing reports of First Aid Incidents and reportable injuries to determine possible preventative actions; taking immediate corrective actions as required Job Overview + Qualifications
        • Job Type + Compensation: HR Generalist; $19 - $22 per hour (hourly rate commensurate with level of experience)
        • Schedule: Full-Time, Monday - Friday 8:00 am - 5:00 pm
        • Required Education: College Degree required; Internship experience in HR field ideal/preferred or Applicable Work History in Human Resources
        • Required Experience: Entry Level or 2+ years of experience; HRIS experience, preferably with ADP Workforce Now
          • Qualities: detail oriented; regards prompt follow up to open issues as a priority; demonstrates integrity on a personal and professional level; exceptional communication skills; ability to solve problems involving employees and challenging situations Benefits + Perks
            • Benefits: Medical, Dental, Vision, Life Insurance, 401k Match (4%), PTO
            • Medical - Highmark BlueShield of Northeastern NY with HSA option; eligibility 1st of the month following 60 days
            • Dental/Vision - Guardian; eligibility 1st of the month following 60 days
            • Life Insurance - Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 60 days
            • Retirement Plan - Voya Financial; Eligibility After 1 Year of Service; 4% Company Match
            • Additional Benefits - Employee Assistance Program; United Concierge Medicine (telemedicine service, including Mental Health); Tuition Assistance Program
            • PTO - Personal (24 Hours), Sick (56 Hours), and Vacation Time (40 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period
            • Holidays - 10 Company Paid Holidays
              We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected class covered by law.

Keywords: United Payroll LLC, Troy , Human Resources Coordinator, Other , Troy, New York