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Manager of Grants

Company: Hudson Valley Community College
Location: Troy
Posted on: May 6, 2022

Job Description:

Manager of Grants
HV-MC-31

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Qualifications for Employment

Bachelor's Degree from an accredited college or university and 3 years' experience in the area of restricted funds management and/or financial project management, or an equivalent combination of experience and education, prior experience working with grants and contracts, general knowledge of accounting and budgeting theory and practices, the ability to make independent judgments and to act on decisions on a daily basis, the flexibility to work on several tasks simultaneously and to meet various concurrent deadlines, strong mathematical and Excel skills with attention to detail, excellence in customer service and the ability to act as a true team player and work with minimal direct supervision required. Master's degree from an accredited college or university and experience in a higher education setting, preferred.

Nature and Scope of Duties

The Manager of Grants and Restricted Funds (MGRF) is responsible for the administrative oversight of grant and restricted fund activity. This includes responsibility for budgeting, expense review and reporting as well as developing and implementing compliance programs and working closely with academic program administration and other College administrative offices in ensuring financial activities comply with federal, state or donor regulations as well as College policy.

The MGRF identifies potential funding sources, and develops targeted proposal strategies based upon identified institutional needs. The MGRF also coordinates the grant application process for government grants, to include: supporting and advising individuals and grant writing teams with grant editing, budget development, and preparing grant submissions. The MGRF also provides assistance with necessary certifications, electronic tools and policy guidance, tracks pending awards and ensures that grant deadlines are met.

This position is also responsible for coordinating with the Finance Office on all grant related data created and maintained in Banner Financials in support of grant award activity, including the creation and closeout of grant awards within the system, monitoring restricted fund budget and expense activity and assisting departments in the fiscal management of their awards. Additional responsibilities include coordinating with the Finance Office to: manage external restricted funds audits; administer the College Effort Reporting, billing and collection of grant receivables; and report financial award activity to federal agencies and other sponsors.

The Manager of Grants reports to the Director of Grants or his/her designee and performs the following duties:

Pre Award Grant Management:
Partner with the Vice President for Academic Affairs, as well as the academic Deans
Management of all pre-award research administration
Leads, advises and supports faculty and staff teams in the development and submission of federal and state grant applications
Ensures that submitted grant proposals align with the college's Strategic Plan
Locate, document, and approve funding sources for specific use
Partner with the Principal Investigator(s) to determine budgetary needs
Develop budgets for grant proposals
Completion of all relevant proposal documentation
Submission of the proposals to the funding agency for consideration
Negotiate award correspondence and its formal acceptance
Ensure compliance requirements (funding agency and project specific) are satisfied


Post Award Grant Management:
Management of post-award fiscal administration, including compliance with funding agency requirements, for all grants and other restricted funds awarded to the College
Implementation of post-award compliance programs at the College. This includes the development of policies and procedures, training programs and the dissemination of awards management information that supports compliance to agency, grantor and College policy
Work closely with HVCC staff to ensure grant funds are properly set up and maintained and funds are used appropriately. Ensure that individuals are aware of, and comply with, grantor restrictions, processes, and policies involving funds under their management
Review and approval of financial terms and conditions of complex contracts and grants to assure terms are appropriate for College business
Oversee grant fund budgeting process and assist in the annual budget process related to restricted grant funds
Prepare and administer internal program audits as needed and support financial audit and A-133 audit, including the preparation of the Schedule of Expenditures of Federal Awards
Coordinate with the Finance Office to conduct monthly expense reimbursement draw-down of funds for federal grants and other billing as needed


Additional Duties and Responsibilities:
Prepare reporting on restricted funds for departments, such as the financial aid office, and for College management to track the availability and utilization of restricted funds
Participate in and provide expertise to the HVCC Grants Review Committee
Assist in the development of the federally approved indirect cost rate proposal
Apply the approved indirect cost rate to grants
Work closely with school administration in the development of sound business practices and relationships
Other duties as assigned.


Salary is commensurate with experience. The salary range is $60,000-$65,000.

Hudson Valley offers a competitive benefit package which includes low cost health insurance and a generous leave policy.

To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of May 15, 2022.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer

Application closes: May 15, 2022

Keywords: Hudson Valley Community College, Troy , Manager of Grants, Executive , Troy, New York

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