Administrative Assistant

Company: Vanderheyden
Location: Troy
Posted on: September 23, 2022

Job Description:

Position Summary: To provide support to the Vice President of Operations coordinating secretarial and administrative support. Additionally, coordinates information within the departments. Provide secretarial support to all clinical and residential staff.Primary Duties and Essential Functions:--- Assists the Vice president of Operations in processing of all admissions and discharges to various programs.--- Prepare reports based on statistical and narrative information.--- Organizes materials in preparation for meetings and conferences.--- Maintains oversight of all office files within the framework of the agencies policies and procedures.--- Provide supervision to office staff and appropriate volunteers.--- Supports Clinicians/Coordinators through the organization of project information.--- Establishes systems for office management.--- Ensures office environment is neat and orderly and conveys a professional atmosphere.--- Manages multiple tasks and brings these to successful conclusion.--- Shifts priorities as needed.--- Maintains information and documents in a confidential manner.--- Oversees and maintains computers and information systems.--- Establishing databases.--- Acts as a resource to other agency personnel in the area of office management.--- Anticipates and manages problems in daily operation of the office.--- Prioritizes daily correspondence.--- Responsible for secretarial duties including typing of conference letters, home visits, psychiatrist weekly schedule, med reviews, clinical minutes, psychotropic medication report. Mailing court letters, DU evaluations. CTP's, ITPs, Discharge Summaries and customer satisfaction surveys. Filing correspondence, duplication of forms and other office duties as requested and/or assigned.--- Responsible for delivery of interoffice mail to campus mailboxes and outgoing mail to the business office when the agency driver is not available.--- Responsible for receiving incoming telephone calls to the agency and channeling same or messages from same as indicated.--- Greeting all visitors in a cordial manner.--- Proficiency in use of Windows, Access, Excel, Microsoft Office and word processing programs including: Word, Word Perfect. Conscientious of details and instills this in others. Seeks toimprove skills by further education self-development. Provides accurate and timely services with respect and professionalism. Completes other assignments as required with established parameters. Ability to be self-directed and self-starter.--- Screening/scheduling interviews for the RTC Program.--- Pr-employment reference check for perspective employees.--- Provides support to the RTC Program.--- Transcribing dictation for agency Psychiatrist.--- Maintain Data Base in Awards.Requirements:--- High school diploma. Preference of further education in secretarial sciences. Previous supervisory experience in an office environment.--- Intermediate skills in Microsoft Word and Excel.--- Must be available to work a 40-work week--- Must be able to lift 25 pounds.--- Must have a valid, non-expired/suspended NYS driver's license.--- Willingness to respond to the needs of a culturally diverse population.--- Ability to be seated and use computer equipment for several hours a day.Vanderheyden is committed to the Sanctuary Model -a blueprint for clinical and organizationalchange which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.Vanderheyden, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, prior arrest or conviction record or any other category protected by applicable federal, state or local laws.Job Type: Full-timeBenefits: 401(k) 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insuranceSchedule: 8 hour shiftAbility to commute/relocate: Wynantskill, NY 12198: Reliably commute or planning to relocate before starting work (Required)Education: High school or equivalent (Required)Experience: Adminstrative Assistant: 1 year (Preferred)Work Location: One location

Keywords: Vanderheyden, Troy , Administrative Assistant, Administration, Clerical , Troy, New York