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PART TIME Administrative Assistant

Company: The Chazen Companies
Location: Troy
Posted on: December 21, 2019

Job Description:

Part Time Administrative AssistantLocation:Troy, NYJob Code:465Job Category:AdministrativeEmployment Duration:Full timeDescriptionWe are seeking a Part Time Administrative Assistant to join our growing employee-owned company in our Troy office. This position will require the candidate to provide overall support to the staff of the Troy office. The ideal candidate will perform various administrative functions relating to the front office administration including responsibility of answering and directing incoming phone calls. The position is part time with anticipated hours of Monday through Friday from 10am to 3pm (approximately 25 hours per week). This position requires an energetic, flexible quick learner with the ability to cope with pressure, deadlines and multi-tasking. Essential Job Functions:

  • Handling front office activity.
  • Receive and direct all incoming phone calls, page and take messages when necessary.
  • Greet and announce visitors to the office.
  • Management of incoming and outgoing mail, packages and deliveries.
  • Coordination of meetings, conference rooms and conference lines.
  • Copies, faxing and scanning of documents when requested.
  • File Management and Archiving.
  • Printing of Project Schedules, Binding and Mailing of Proposals, Submittals and Plans to Clients Qualifications:
    • Proficiency with Microsoft Office including Outlook
    • Valid clean driver's license
    • Ability to lift upwards of 20 pounds
    • Excellent written and verbal communication
    • Ability to effectively interact with internal and external clients with professionalismFounded over 70 years ago, The Chazen Companies is an employee-owned, multidisciplinary firm providing civil engineering. land surveying, planning, environmental and safety consulting, code services, landscape architecture, construction services, transportation, planning and traffic engineering in the private and public sectors. Chazen employees proudly collaborate with municipalities, state agencies, developers, landowners, utility companies, and industrial, healthcare, education, and non-profit clients from project conception to completion, taking a customized approach to every project. With offices in Glens Falls, Troy, Poughkeepsie and White Plains, NY; Nashville and Chattanooga, TN; and Portland, Oregon, Chazen delivers world class performance focused on creating effective, long-term partnerships with its clients. We are regularly recognized by our employees as a Best Places to Work and consistently win workplace excellence awards. We offer competitive compensation and a comprehensive benefits program including an ESOP (Employee Stock Ownership Program), training, professional development, membership in professional associations and much more. All of our offices provide employees with a relaxed and professional working environment.

Keywords: The Chazen Companies, Troy , PART TIME Administrative Assistant, Administration, Clerical , Troy, New York

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