Certified Payroll Administrator

Company: Robert Half
Location: Schenectady
Posted on: January 18, 2026

Job Description:

Job Description Job Description Job Summary: Our client, a well-established heating and cooling company, is seeking a Certified Payroll Administrator to support payroll operations for public works and prevailing wage projects. This role is responsible for ensuring accurate payroll processing and full compliance with federal, state, and local certified payroll requirements. This is a temp-to-hire opportunity with long-term potential for the right candidate. Key Responsibilities: Process weekly certified payroll for field and union/non-union employees Prepare and submit certified payroll reports in compliance with prevailing wage and public works requirements (DOL, NYS, etc.) Ensure accurate wage rates, classifications, fringes, and deductions Maintain payroll records and supporting documentation for audits Coordinate with project managers and HR to verify job codes, hours, and labor classifications Respond to payroll and compliance inquiries from internal teams and agencies Assist with general payroll and administrative duties as needed Qualifications: 2 years of certified payroll experience (construction or HVAC preferred) Strong understanding of prevailing wage and public works compliance Experience with payroll systems and certified payroll reporting platforms High attention to detail and strong organizational skills Ability to meet weekly deadlines in a fast-paced environment Strong communication skills and ability to work independently Preferred Experience: HVAC, construction, or skilled trades environment Union payroll experience Familiarity with state and federal labor compliance reporting

Keywords: Robert Half, Troy , Certified Payroll Administrator, Accounting, Auditing , Schenectady, New York